Careers

About Us:
The Art Gallery of Greater Victoria (AGGV) stands as a beacon of culture and community, nestled just 20 minutes from downtown Victoria in a serene park-like setting. Established in 1951 and housed in both contemporary exhibition spaces and the historic 1889 Spencer mansion, AGGV is not only the largest public art gallery on Vancouver Island but also one of the most significant in Canada, boasting an impressive collection of over 20,000 pieces of visual and decorative arts. As a growing non-profit organization, we are committed to excellence, innovation, diversity, and inclusivity, firmly believing in the power of collaboration to achieve our goals.

Commitment to Diversity and Inclusion:
AGGV is committed to building a diverse and inclusive workplace. We strongly encourage applications from all qualified candidates, including Indigenous peoples, women, people of colour, LGBTQQIP2SA individuals, and others who will contribute to further diversifying our team. If you require accommodation at any stage of the recruitment process, please let us know.

Curatorial, Visitor Experience & Programs (CVEP) Administrator

Location: Victoria, BC
Hours: Full-time, 35 hours per week (Monday–Friday, with occasional evenings and weekends as required)
Salary: $31.07 per hour (Effective March 22, 2025) – Unionized Position, CUPE Local 410, Pay Grade 6

About the Role:
The Curatorial, Visitor Experience & Programs (CVEP) Administrator plays a central coordination role across the Curatorial and Visitor Experience & Programs departments. Reporting directly to the Chief Curator and indirectly to the Director, Visitor Experience & Programs, this position supports the planning, delivery, and administration of exhibitions, public programs, education initiatives, and special events.

This is a highly organized, forward-thinking role for someone who enjoys juggling multiple timelines, coordinating across departments, and keeping complex projects moving from idea to execution — without dropping the ball.

Key Responsibilities:
Grant Coordination
• Research, track, and assess grant opportunities from government agencies, foundations, and third-party funders.
• Coordinate grant applications and supporting materials with internal stakeholders.
• Draft, edit, proofread, and submit grant proposals in collaboration with department leads.
• Track grant reporting requirements, deadlines, and deliverables.
• Coordinate completion of grant reports and supporting documentation.
Project & Program Coordination
• Coordinate exhibition and program project meetings, including agendas, minutes, and follow-ups.
• Liaise with artists, institutions, and partner organizations to administer contracts, exhibition agreements, and communications.
• Ensure artist, writer, and presenter fees align with CARFAC minimum standards.
• Coordinate travel, accommodations, and logistics for visiting artists, curators, and presenters.
• Support critical path planning for exhibitions, programs, and educational initiatives.
• Assist with content coordination for exhibitions, programs, website updates, and AGGV publications.
• Secure copyright permissions for external content used by the Gallery.
Department Administration & Reporting
• Provide day-to-day administrative support to Curatorial and Visitor Experience & Programs teams.
• Track project timelines, deliverables, and budgets in coordination with Finance.
• Coordinate departmental meetings, scheduling, and internal communications.
• Serve as a first point of contact for public inquiries related to exhibitions, artists, and programs.
• Maintain accurate exhibition, programming, and statistical data for CADAC and other reporting requirements.
• Coordinate timesheets, travel claims, and credit card reconciliations for department staff.
• Develop and maintain departmental procedures, filing systems, and administrative standards.

What We’re Looking For:
• Completion of a three-year post-secondary diploma or bachelor’s degree (Museum Studies preferred; related fields considered).
• Minimum five (5) years’ experience in an administrative or operational support role within a cultural or non-profit organization.
• Demonstrated experience supporting complex projects with multiple stakeholders and timelines.
• Strong written and verbal communication skills with excellent attention to detail.
• High level of organization, initiative, and discretion.
• Proficiency in common office software and web-based tools; desktop publishing or image editing experience is an asset.
• Knowledge of local history, culture, and Indigenous communities is considered an asset.

Why Join Us?
• Work at one of Vancouver Island’s leading cultural institutions.
• Collaborative, mission-driven team environment.
• Meaningful work supporting arts, culture, and community engagement.
• Unionized position with competitive compensation, pension and benefits.

FULL JOB DESCRIPTION

How to Apply:
If you are passionate about making a difference and possess the required qualifications, we would love to hear from you! Please apply by sending your resume and cover letter to careers@aggv.ca.

Document Requirements:
Please send us one document (preferably PDF) including both your Cover Letter and Resume (or CV) named in the following format:

LAST NAME_Initial_Job Title_APP
If you must send your Cover Letter and Resume (or CV) as separate documents, please name them in the following format:

LAST NAME_Initial_Job Title_CL
LAST NAME_Initial_Job Title_RES (or CV)

The posting will remain open until 5 PM on February 17, 2026. We will review applications and engage in conversations with qualified candidates as they apply.

Join us at the Art Gallery of Greater Victoria and be part of a team that values your contribution and believes in your potential to help us achieve our mission.

Events Coordinator

Location: Victoria, BC
Hours: Full-time, Monday – Friday, 9am-5pm, 35 hours/week. Please note that this position will occasionally require work during evenings and weekends to support event schedules.
Salary: $31.07 per hour (Effective March 22, 2025) – Unionized Position, CUPE Local 410, Pay Grade 6

About the Role:
The Events Coordinator plays a pivotal role in conceptualizing and executing events that bolster our Learning and Engagement and Development programs. This position requires a collaborative approach, working closely with various departments and external partners to deliver compelling and impactful events to our audiences. The ideal candidate will bring a mix of creativity, excellent project management skills, and a genuine passion for the arts.

Key Responsibilities:
• Event Development and Production – Lead the planning, project management, and execution of signature events like the Paint-In Festival and Urbanite, in collaboration with inter-departmental teams. Manage Development events including member and donor-related gatherings, ensuring seamless collaboration with staff. Oversee all aspects of event logistics, from permits and catering to staffing and A/V troubleshooting, guaranteeing smooth operation from start to finish.
• Grant Writing and Fundraising Support – Assist in identifying funding opportunities and drafting grant proposals to secure financial support for the gallery’s events and programs. Work collaboratively with the Development team to create compelling narratives and budgets for grant applications.
• Other Duties – Guide the selection and management of external contractors and consultants for Gallery events. Generate communication briefs for events and programs and assist in preparation of RFPs and RFQs as needed. Supervise and schedule interns, summer students, and contractors as necessary.
• Administration – Develop and monitor event budgets and compile event reports including evaluations to continuously enhance event delivery. Ensure effective communication within the organization and with external stakeholders.

What We’re Looking For:
• Bachelor of Arts, project or event management, or relevant experience combined with a diploma or certificate in a related field.
• 3-5 years’ experience in project and/or event management and delivery in the arts sector.
• Excellent organizational skills and the ability to work cooperatively and independently in a team environment.
• Proficiency in Microsoft Office Suite, with a preference for candidates knowledgeable in project management software and Adobe Creative Suite.
• Strong grasp of event logistics including experience scheduling teams and working with various A/V equipment.
• Demonstrated knowledge of and experience obtaining project and event permits including Special Occasion Licenses, Event Licenses, and Noise By-law Exemptions.
• Excellent communication skills and the ability to engage with diverse communities.
• Certifications such as Serving It Right, Food Safe, and First Aid, or willingness to obtain.
• Valid driver’s license required.

Why Join Us?
• Flexible and supportive work environment.
• Opportunity to be part of a team that makes a real impact in the community.
• This position is eligible for Extended Health, Dental, LTD benefits and Municipal Pension Plan

FULL JOB DESCRIPTION

How to Apply:
If you are passionate about making a difference and possess the required qualifications, we would love to hear from you! Please apply by sending your resume and cover letter to careers@aggv.ca.

Document Requirements:
Please send us one document (preferably PDF) including both your Cover Letter and Resume (or CV) named in the following format:

LAST NAME_Initial_Job Title_APP
If you must send your Cover Letter and Resume (or CV) as separate documents, please name them in the following format:

LAST NAME_Initial_Job Title_CL
LAST NAME_Initial_Job Title_RES (or CV)

The posting will remain open until the end of the day on February 18, 2026. We will review applications and engage in conversations with qualified candidates as they apply.

Join us at the Art Gallery of Greater Victoria and be part of a team that values your contribution and believes in your potential to help us achieve our mission.