The Art Gallery of Greater Victoria (AGGV) stands as a beacon of culture and community, nestled just 20 minutes from downtown Victoria in a serene park-like setting. Established in 1951 and housed in both contemporary exhibition spaces and the historic 1889 Spencer mansion, AGGV is not only the largest public art gallery on Vancouver Island but also one of the most significant in Canada, boasting an impressive collection of over 20,000 pieces of visual and decorative arts. As a growing non-profit organization, we are committed to excellence, innovation, diversity, and inclusivity, firmly believing in the power of collaboration to achieve our goals.

Commitment to Diversity and Inclusion
We are committed to creating a diverse and inclusive workplace and strongly encourage applications from all qualified candidates, including those from underrepresented groups, such as Indigenous peoples, women, people of colour, LGBTQQIP2SA individuals, and others who may contribute to the further diversification of ideas. AGGV is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If you require any accommodation, please let us know.

Join us at the Art Gallery of Greater Victoria and be part of a team that values your contribution and believes in your potential to help us achieve our mission.

Administrative Assistant

Location  Victoria, BC
Hours  Full-time, 35 hours/week. Please note that this position will occasionally require work during evenings and weekends to support event schedules.
Salary  $24.03 per hour (Effective March 22, 2025) – Unionized Position, CUPE Local 410, Pay Grade 3.

About Us
The Art Gallery of Greater Victoria (AGGV) stands as a beacon of culture and community, nestled just 20 minutes from downtown Victoria in a serene park-like setting. Established in 1951 and housed in both contemporary exhibition spaces and the historic 1889 Spencer mansion, AGGV is not only the largest public art gallery on Vancouver Island but also one of the most significant in Canada, boasting an impressive collection of over 20,000 pieces of visual and decorative arts. As a growing non-profit organization, we are committed to excellence, innovation, diversity, and inclusivity, firmly believing in the power of collaboration to achieve our goals.

About the Role
The Administrative Assistant provides essential support to the Development and Marketing team and helps ensure smooth daily operations at the Gallery. This role plays a key part in delivering services to our members, donors, and sponsors, while also assisting with administrative coordination across departments. Working under clear direction, this position is ideal for someone organized, detail-oriented, and eager to support a dynamic team in a cultural institution.

Key Responsibilities

• Perform routine administrative duties, including data entry, filing, processing mail, and ordering supplies
• Assist with scheduling, calendar management, and coordinating vendor services
• Maintain internal digital records and contact lists
• Support preparation of meeting materials and internal communications
• Assist with donor and membership database updates, mailings, and reporting
• Help coordinate internal and external events such as staff socials, workshops, and AGMs
• Provide basic support with hybrid meeting tools and event logistics
• Support distribution of internal notices and donor call lists
• Upload and archive organizational documents and templates
• Carry out assigned tasks and small projects with supervision

What We’re Looking For

• Minimum 2 years’ experience in an administrative support role
• Strong attention to detail and accuracy in task execution
• Familiarity with Microsoft Office Suite and Office 365 (Word, Excel, Outlook, SharePoint)
• Clear written and verbal communication skills
• Ability to work collaboratively and follow detailed direction
• Professionalism, discretion, and a positive attitude
• Basic knowledge of event coordination or office logistics
• Willingness to learn new systems and participate in training
• A valid driver’s license is required
• Familiarity with CRM systems is an asset

Why Join Us?

• Be part of a passionate, collaborative, and creative team
• Contribute to the smooth operation of a leading cultural institution
• Work in a unique setting that blends heritage, art, and community impact

FULL JOB DESCRIPTION

How to Apply
If you are passionate about making a difference and possess the required qualifications, we would love to hear from you!
Please apply by sending your resume and cover letter to careers@aggv.ca

Document Requirements

Please send us one document (preferably PDF) including both your Cover Letter and Resume (or CV) named in the following format:

• LAST NAME_Initial_Job Title_APP

If you must send your Cover Letter and Resume (or CV) as separate documents, please name them in the following format:

• LAST NAME_Initial_Job Title_CL
• LAST NAME_Initial_Job Title_RES (or CV)  

We will review applications and engage in conversations with qualified candidates as they apply.

The posting will remain open until May 2, 2025, at 5pm

The Art Gallery of Greater Victoria sits on the unceded and traditional territory of the Lək̓ʷəŋən peoples, today known as the Songhees and Esquimalt Nations. We are grateful to live, play and explore art on these lands.